Career Center

Under general supervision, responsible for the management and maintenance of UMMS Supply Chain Management ERP system and coordination of applications and tools. The incumbent will be involved in all aspect of Supply Chain information systems to include Item Master, Sourcing and Contracting and reporting solutions. This role will also provide internal customers with the best possible solutions to utilize the ERP system, identify potential process improvements, troubleshoot problems, supply chain reporting, provide user training and support.

Principal Responsibilities and Tasks

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. These are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

1. Generates reports for Supply Chain including, data integrity, contact compliance, performance indicators, risk compliance and other ad-hoc request.
2. Manage price discrepancy by validating contract price from current agreement, tier alignment and price loaded in the ERP system.
3. Conduct regular audits to ensure data integrity in item master, vendor master, contract management for comparison with other data sources to improve data accuracy.
4. Investigate and resolve daily EDI exceptions and errors. Work closely with vendors and GHX to improve existing integrations and implement new integration.
5. Perform ad-hoc analysis ranging from open exploratory data analysis to specific root cause analysis.
6. Conduct meetings in conjunction with the Corporate Contract Manager regarding expiring contracts, contract compliance and contract price discrepancies.
7. Perform due diligence reviews for new or changes to existing contracts, vendors and item master.
8. Manage contract upload/update to ensure data accuracy and contract alignment. Monitor and review price change notification to ensure pricing accuracy.
9. Conduct regular audits to ensure data integrity, identify issues, analyze multiple data sources and information and recommend changes to management.
10. Respond to user queries and work with supply chain teams, IS&T, business owners to process new contracts and third party (vendor) submission.
11. Manages and tracks vendor onboarding, documentation and analysis and reviews, including responses to information gathering survey to determine validity and completeness.
12. Own and manage vendor consolidation by gathering information to update contract, item master, vendor master, par/inventory vendor.
13. Prioritize and completes work within scheduled hours to meet department needs and adhere to deadlines and time constraints as necessary.
14. Support business function leaders in planning, strategy development and operational management through data.
15. Create queries using Access DB and SQL tools to gather data from various data sets.
16. Gain comprehensive knowledge and understanding of UMMS contract compliance, contract lifecycle management and third-party due diligence policies and procedure.
17. Work towards becoming the subject matter expert by understanding current system functionality and configuration to drive data accuracy and standardization.
18. Work with vendors and GHX partner to obtain ship to accounts, specification and requirements for delivery of EDI transaction set. Setup and maintain vendor accounts on Supply Chain ERP system.
19. Monitor, research and determine root cause of EDI transaction failures and communicate to the effected parties.
20. Perform all other tasks as assigned.