The position is located in the Procurement Section, Pharmacy Service at the Robley Rex VA Medical Center. Procurement responsibilities are conducted according to VA regulations, ensuring Pharmacy Service is appropriately stocked to maintain adequate product availability to meet usage requirements. Other duties include receiving shipments of goods, assuring compliance with storage requirements, fund control management, and providing financial status reports to pharmacy leadership. The employee is a highly specialized Certified Pharmacy Technician (CPhT), who, under the authority of the Pharmacy Procurement Supervisor, is responsible for general and specialized procurement and inventory management in all pharmacy areas. As a member of a stand-alone work unit, the incumbent is responsible for the full range of acquisition and procurement duties in support of the day-to-day operation of Pharmacy Service. Creates purchase orders through McKesson Connect, Government Purchase Card, and VISTA IFCAP requests for all drugs, medical and surgical supplies, and other specialized medical devices handled by pharmacy which are either stocked or special ordered. Maintains accurate records of purchases with appropriate documentation. Places phone orders directly with vendors for certain high volume/use items. Functions as liaison between Pharmacy Service and Contracting for procurement of those products that, per VA regulation, necessitate an order be executed by Contracting. Uses comprehensive knowledge of contracts, product availability, and prices to identify appropriate sources to ensure the most cost-effective products are purchased according to Federal Supply Schedule. Proactively analyzes contract expirations in order to identify alternative sources in a timely manner. Provides inventory control for all items of medication, chemicals, medical supplies, and other supplies provided by Pharmacy Service to inpatients and outpatients. Employee routinely must make decisions as to what drugs and quantities of drugs to order to: 1) assure continuous therapy and 2) stay within assigned budgetary limits. Maintains a borrow/loan ledger, which is reconciled monthly, to document borrow/loan actions with other hospitals in the area. All loans must be recovered and borrowed items repaid on a monthly basis, or if not, the reason documented. Determines, establishes, and modifies, as necessary, appropriate ordering intervals, inventory levels, most efficient and effective ordering quantities, and sources of supply based on rate of use and inventory storage capacity. Processes expired drugs or returns of pharmacy stock for exchange, credit, or disposal through established relationships with reverse distributors and manufacturers as appropriate. Performs credit card reconciliations, certifies and files invoices, and completes other procurement forms and documentation as necessary. Works with Pharmacy Procurement Supervisor to implement recall action plans. Ensures that all necessary documentation and other follow-up actions are completed as necessary. Participates in Pharmacy Service and facility level committees and workgroups related to pharmacy inventory management and procurement as deemed necessary by Pharmacy Procurement Supervisor. Work Schedule: Monday-Friday 7:00am-3:30pm Relocation Expenses: Not authorized Relocation/Recruitment Incentives: Not authorized Financial Disclosure Report: Not required
Providing Health Care for Veterans: The Veterans Health Administration is America’s largest integrated health care system, providing care at 1,255 health care facilities, including 170 medical centers and 1,074 outpatient sites of care of varying complexity (VHA outpatient clinics), serving 9 million enrolled Veterans each year.